Thank you for booking your professional Holiday Character session with Steph Jordan Photography. Please read the terms below and let us know if you have any questions.

1. SESSION OVERVIEW
All shoot locations are pre-set at the time of booking: choose from our Steph Jordan Photography Studio, Santa Family Reunions, or approved Convention venues. Whether it’s a corporate event, private party, or publicity shoot, we’ll finalize your location, set design, and package inclusions in advance to ensure a seamless experience.

2. PAYMENT & BOOKING
A non-refundable retainer equal to 50% of your total session fee is due immediately upon booking. The remaining 50% balance is due no later than 7 days prior to your session. Your date and time are not secured until Steph Jordan Photography receives your retainer.

3. RESCHEDULING & WEATHER
If you or your venue must change due to illness or unforeseen circumstances, please notify us at least 48 hours in advance. For outdoor shoots, we will monitor conditions and decide no later than 60 minutes before start time; if weather forces a change, no fee applies and we’ll mutually agree on a new date.

4. PUNCTUALITY
Please arrive fully costumed and ready to perform at least 10 minutes before your scheduled start. If you arrive late and another session is booked immediately after yours, your session time will be shortened accordingly. Alternatively, you may wait for the next available slot to complete the remaining portion of your session. A no-show forfeits your retainer.

5. COSTUME & PROPS
You are responsible for providing your own costume, makeup, and any props. Steph Jordan Photography is not liable for damage, loss, or malfunction of any performer-supplied items.

6. COMMERCIAL USAGE RIGHTS
You receive an unlimited, non-exclusive license to use your digital images for promotional, marketing, social media, and portfolio purposes. You may reproduce and distribute images freely, but you may not sublicense, resell, or bundle images for third-party sale without written permission.

7. COPYRIGHT, PROHIBITED EDITING & REMEDIES
Steph Jordan Photography retains full copyright on all images. You may not alter, edit, or process these files in any way—including but not limited to AI‐based tools, color correction software, filters, overlays, or third‐party templates—without our prior written permission. Unauthorized alterations (e.g., inserting your portrait into trading‐card designs, using AI generators to change facial features, or any edit that materially changes color, tone, composition, or likeness) are strictly forbidden. Such acts constitute copyright infringement under 17 U.S.C. § 501 and may result in remedies available under 17 U.S.C. § 504(c) and the DMCA (17 U.S.C. § 1202). You agree to indemnify Steph Jordan Photography for any claims, costs, or attorneys’ fees arising from your unauthorized edits.

8. ARTISTIC INTEGRITY & IMAGE USAGE

8.1 ORIGINAL FORM ONLY
All images must be presented exactly as delivered. You may not apply third-party filters, AI tools, overlays, templates, or any edits that materially alter color, tone, composition, or likeness without written permission.

8.2 PERMITTED MODIFICATIONS
You may:
– Perform basic cropping for marketing layouts
– Integrate images into your own business collateral (cards, brochures, websites)
– Share on social media with proper credit to @StephJordanPhotography
All permitted uses must maintain the professional quality and look of the original work.

8.3 CUSTOM ALTERATIONS
If you need any edits beyond the above, please contact Steph Jordan Photography. In many cases, Steph will provide minor adjustments free of charge; more extensive or complex alterations may incur a modest fee based on scope and difficulty. All significant or stylistic alterations will be performed exclusively by her to ensure consistency with her signature style.

8.4 FURTHER RESTRICTIONS
You may not provide images to other photographers, studios, or individuals for their own marketing or portfolio use. Any commercial use beyond personal or professional self-promotion requires Steph Jordan Photography’s prior written authorization.

9. PHOTOGRAPHER USAGE & CREDIT
Steph Jordan Photography may use any images from your session for promotional purposes, website galleries, or social media. Please credit @StephJordanPhotography when re-posting to help spread the word.

10. LOCATION & THIRD-PARTY RELEASE
Steph Jordan Photography typically shoots in her studio, at approved Santa conventions, or at special session venues outlined during booking. If you choose any other location—private property, event space, or public venue—you are solely responsible for securing all necessary permits, location releases, and property-owner consents. You agree to hold Steph Jordan Photography harmless from any claims, objections, or liabilities arising from use of images captured at locations you provide.

11. LIABILITY & INDEMNIFICATION
All performers agree to release Steph Jordan Photography from any claims of injury, loss, or damage arising during or after the session. You further agree to indemnify and defend Steph Jordan Photography against any third-party claims related to your images or performance.

12. MODEL RELEASE & ONLINE CONSENT
By booking you grant Steph Jordan Photography and its affiliates unrestricted rights to publish your images for marketing, advertising, portfolio, editorial, or display purposes, in any media, worldwide and in perpetuity. If you do not consent to publication, you must notify us in writing prior to your session.

13. NO OTHER PHOTOGRAPHY
For the integrity of the session, no other photographers or mobile devices may capture images or video during your booked time. Unauthorized photography may result in immediate session termination without refund.

14. CANCELLATION BY PHOTOGRAPHER
In the unlikely event Steph Jordan Photography must cancel (equipment failure, emergency, etc.), we will offer a full refund or reschedule at no additional cost.

15. TRAVEL FEE
Sessions at Steph Jordan Photography’s Franklin County studio, Santa Family Reunions, or approved Convention venues incur no travel fee. Custom locations beyond a 20-mile radius of Franklin County, OH, will incur a $0.75/mile round-trip travel fee for each mile beyond the initial 15 miles.